On roll
12
Learners on this provision
One connected school platform
Everything around the learner, in one SBS space.
SBS Education brings core MIS operations together with SEMH-led care, family engagement, payments, catering and school operations. Each area is designed as a connected module, so provisions can start where they need to and grow without re-keying data.
Internal workspaces
Choose a section
Single central register
See every learner, safely.
A calm, shared view for morning arrival, attendance, wellbeing context and planned support—built around the realities of an SEMH provision.
Present now
7
58% marked present
Still expected
3
Confirm arrival or absence
Support flags today
4
Read the plan before contact
Today’s central register
AM session · Wednesday 15 October · updated locally as you work
| Learner | Group | Attendance | Key person | Today’s context | Actions |
|---|
Core MIS
Learners, families & admissions
One learner record that starts with enquiry and admission, then supports enrolment, contacts, medical information, documents, consent, leavers and destinations.
Admissions pipelineEnquiry, assessment, offer, placement and enrolment workflow.
Family & contact recordsPriority contacts, permissions, communication preferences and secure documents.
Managed movesEntry, exit, dual roll, off-site and transition history.
Statutory profileUPN, demographic, funding, SEND and eligibility data with validation.
Document vaultRole-controlled records, review dates and requestable evidence.
Data qualityCompleteness checks before census, reporting and export.
Internal data capture
Capture the right information once.
Use structured fields for the major school workflows. Entries are connected to the report builder in this demonstration; they stay only in this browser session until SBS Hub storage and permissions are live.
Learner record
Add learner & family details
Create the core record that feeds attendance, support, family and reporting workflows.
The required fields establish a reliable learner record. Sensitive and statutory fields will be permission-limited in the live SBS Hub release.
This session’s internal entries
Demonstration audit trail—nothing leaves this browser.
| Time | Record area | Reference | Summary | Status |
|---|
Core MIS
Attendance & punctuality
Session and lesson attendance needs to support statutory codes while still respecting SEMH realities: soft starts, agreed off-site learning, transport issues and reintegration plans.
AM/PM central registerCurrent prototype: learner status, arrival context and trusted-adult visibility.
Codes & explanationsAuthorised, unauthorised, late, medical, off-site and exceptional circumstances.
First-day responseFollow-up workflow, contacts, outcomes and escalation trail.
Lesson monitorClass, intervention and alternative-provision registers.
Patterns & alertsThresholds, persistent absence, punctuality and cohort insight.
Attendance returnsAuditable reporting and export after statutory rules are configured.
SEMH specialist workspace
Care, wellbeing & safeguarding
The SEMH layer is designed around concise, need-to-know context: what helps, who is trusted, planned adjustments and appropriate chronology—not a public or broad-access case record.
Daily check-insLow-demand regulation check-in, trusted adult and agreed next action.
Support at point of needCurrent prototype displays safe, concise ‘what helps today’ context.
Safeguarding chronologyRestricted concern logging, triage, referrals and immutable audit trail.
Plans & reviewsIndividual support, behaviour, risk and reintegration plans with review cycles.
InterventionsProvision mapping, attendance, outcomes and evidence of impact.
Role-based accessDSL, safeguarding and pastoral permissions designed before any real records are enabled.
SEMH specialist workspace
Behaviour, engagement & recognition
Capture patterns and restorative actions without reducing a learner to incident counts. Recognise progress, effort and attendance alongside support needs.
Incident & event captureContext, location, staff actions, witnesses and outcomes.
Restorative follow-upRepair conversations, re-entry plans and agreed actions.
Positive recognitionPersonalised e-cards, achievements and family celebrations.
Triggers & patternsTime, place, antecedent, regulation and support analysis.
Custom workflowsConfigurable forms, categories and approval paths for each provision.
Fair reportingCohort insight with careful interpretation, not automated labelling.
Teaching & learning
Learning, curriculum & assessment
Plan learning around individual starting points and outcomes—then make the essentials available to teachers on desktop, tablet or mobile.
Curriculum & pathwaysSubjects, qualifications, personal development and alternative provision routes.
Targets & assessmentBaselines, milestones, formative assessment and evidence portfolios.
Timetable & coverGroups, rooms, staff, interventions, cover and changes in one view.
Class registersLesson attendance and in-the-moment learner context.
Reports to familiesProgress, effort, attendance and meaningful next steps.
Destination trackingCareers, work experience, transitions and post-16 outcomes.
Family engagement
Family hub, communications & forms
A single place for families to receive the right messages, complete forms, book appointments, submit changes and see each child’s approved information.
Messages & threadsEmail, SMS, push, two-way replies, templates and delivery reporting.
Parent appMulti-child timeline, notifications, attendance and recognition.
Digital forms & consentConditional forms, e-signature, reminders and secure responses.
Parents’ eveningsAppointments, availability, video link handoff and reminders.
Translation & accessibilityPreferred language, accessible delivery and communication choices.
Positive newsCelebration cards for effort, milestones, attendance and achievement.
Family finance
Payments, school shop & balances
Collect for trips, clubs, meals, activities and shop items without cash handling—and provide families with clear balances, receipts and payment plans.
Online paymentsCart, checkout, receipts, refunds, scheduled payments and reconciliation.
School shopUniform, products, variants, images, stock, eligibility and fulfilment.
Payment plansInstalments, reminders, hardship workflow and staff visibility.
Trips & clubs chargesConsent-linked payment, limits and outstanding balance follow-up.
Finance exportsLedger, reconciliation, reporting and trusted finance system integration.
PCI & payments gatingNo live payment details, cards or checkout will be handled until a compliant regulated provider is integrated.
Catering
Meals, dietary needs & cashless catering
Join meal decisions, dietary information, eligibility, cashless balances and catering operations—while only exposing health details to staff who need them.
Menus & pre-orderDaily menus, choices, allergens and opt-in ordering.
Dietary profilesRestricted, verified access to allergies, preferences and meal adjustments.
Eligibility & balancesFree-school-meal status, top-up, allowance and family balance controls.
Cashless point of saleTill integration, account lookup, limits and offline resilience.
Kitchen operationsProduction counts, stock, waste and financial reporting.
Health data safeguardsAllergen and dietary workflows require clinical and food-safety review before use.
Activities
Trips, clubs & bookings
Take an activity from planning to safe return: places, eligibility, permissions, medical checks, group lists, attendance and payments in one workflow.
Trip plannerRisk prompts, leader checks, places, itinerary and transport details.
Digital consentParticipant-specific consent, declarations and contact updates.
Club bookingCapacity, waiting list, eligibility, registers and termly renewals.
On-trip registerMobile register, emergency contacts and offline-safe access plan.
Charges & refundsPayment plans, cancellations, refunds and reconciliation.
Evidence packDecision trail, consent status, staff list and downloadable emergency pack.
Operations
Finance, people, resources & library
Give operational teams joined-up workflows while keeping specialist accounting, HR and library integrations available where they remain the better system of record.
School financeIncome, charges, approvals, reconciliation and accounting export.
Staff & workforceRoles, training, absence, permissions and safer recruitment evidence.
Rooms & assetsBooking, maintenance, compliance dates, inventory and equipment loans.
LibraryCatalogue, loans, borrowers, reservations, overdue notices and reading insight.
Policies & complianceReview schedules, ownership, acknowledgement and evidence storage.
ProcurementRequests, approvals, suppliers and budget visibility.
Internal insight
Reporting & evidence centre
Live indicators read from the central register and the structured entries captured in this session. Build a preview, inspect it, then export a fictional demonstration report.
AM attendance position
Current central-register status by learner.
Report builder
Choose a data area to make an internal preview. The final version will add role controls, date ranges, saved reports and statutory definitions.
Platform foundation
Identity, data & integrations
Everything above depends on a secure foundation: school-owned sign-in, granular roles, reliable data sync, audit history and API boundaries.
School-owned loginDedicated staff, family and learner accounts—not ChatGPT identities—with MFA and password recovery.
Role-based accessLeast privilege by provision, responsibility, learner relationship and data type.
Audit & retentionImmutable access history, record changes, approval evidence and retention controls.
APIs & webhooksVersioned integration boundaries for finance, payment, HR, learning and transport providers.
Imports & migrationValidated migration, duplicate control, reconciliation and rollback approach.
Availability & recoveryBackups, incident response, disaster recovery and offline-safe attendance workflow.